​

1. Introduction

At Handpicked Recruitment, your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, contact us, apply for job opportunities, or receive communications from us, including email outreach.

We are committed to ensuring that your personal data is handled in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

​

2. Who We Are

Handpicked Recruitment is a recruitment firm based in the UK. We help connect job seekers with employers and provide recruitment-related services through our website.

If you have any questions about this policy or how we handle your data, please contact us at:

Email: info@handpickedrecruitment.com

​

3. What Information We Collect

We may collect the following personal information:

• Full name

• Contact details (email address, phone number)

• CV and employment history

• Education and qualifications

• Job preferences and salary expectations

• Right to work documentation (where required)

• Any additional information you choose to provide (e.g. LinkedIn profile, portfolio)

For business contacts and individuals we contact via email, we may collect:

• Name

• Job title

• Business email address

• Company information

• Publicly available professional information

We may also collect technical data such as IP address, browser type, and usage patterns through cookies and analytics tools.

​

4. How We Use Your Information

We use your personal data to match candidates with suitable job opportunities, contact you regarding job roles, interviews, and feedback, provide recruitment services to clients, and improve our services and website performance.

We may also contact businesses or individuals about relevant candidates or recruitment services and send recruitment-related communications via email. You can opt out at any time.

Where we contact individuals using publicly available business contact details, we do so on the basis of our legitimate interests, ensuring that communications are relevant and proportionate.

We may include a link to this Privacy Policy in our communications so you can access further information.

​

5. Legal Basis for Processing

We rely on the following legal bases to process your data:

• Consent – When candidates voluntarily submit their CV or contact details

• Contract – To take steps at your request before entering into a recruitment agreement

• Legitimate Interests – For business purposes, including providing recruitment services and contacting businesses or professionals regarding relevant candidates or services

• Legal Obligation – To comply with applicable laws and regulations

​

6. Data Sharing and Storage

We may contact individuals via email in relation to job opportunities, recruitment processes, or to provide information about candidates or recruitment services to businesses.

This may include contacting individuals using publicly available professional contact details.

When we send email communications, we aim to ensure messages are relevant to your professional role. Where consent has not been provided, we rely on legitimate interests.

All emails will include a clear option to opt out of future communications.

You can opt out at any time by replying to the email requesting removal or by contacting us at info@handpickedrecruitment.com. We will process opt-out requests promptly.

 

7. Data Sharing & Storage

We may share your data with employers and hiring managers, with candidate consent before sharing CVs, as well as with third-party service providers such as email systems, IT providers, and job board platforms.

We may also share data with legal and regulatory authorities if required by law.

All personal data is stored securely and only accessible by authorised personnel. We take appropriate measures to protect your information from unauthorised access, alteration, or disclosure.

​

8. Data Retention

We retain your personal data for no longer than necessary.

Candidate data is typically retained for up to 2 years from last contact unless otherwise agreed.
Business contact data is retained until you opt out or it is no longer relevant.

You can request deletion of your data at any time by contacting us.

​

9. Your Rights

You have the right to access the personal data we hold about you, correct or update your information, request erasure of your data, object to processing or restrict certain uses, and withdraw your consent where applicable.

You also have the right to object to receiving direct marketing communications at any time.

To exercise your rights, please contact info@handpickedrecruitment.com.

​

10. Cookies & Website Data Rights

Our website may use cookies and similar technologies to improve user experience and analyse website performance. You can control cookie preferences through your browser settings.

​

11. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.